OMNIALANG: International Journal of Language Continuum (OMNIA-LC) AI Policy & Disclosure Guidelines for Authors

General Principle and Scope

OMNIALANG: International Journal of Language Continuum (OMNIA-LC) recognizes the value of generative AI and AI-assisted tools (“AI Tools”)—when used responsibly—to support efficient research, literature synthesis, idea generation, and tasks like improving language, readability, and content organization. However, the use of these tools is governed by the following core principles:

• Human Oversight: AI Tools must never replace or serve as a substitute for human critical thinking, expertise, and evaluation.
• Full Responsibility: Authors are fully responsible and accountable for the content of their manuscript, including parts produced by an AI tool. Authors are liable for any breach of publication ethics.
• Authenticity: All material must be thoroughly edited and adapted to ensure the manuscript accurately represents the author’s authentic and original contribution.

Authorship Criteria

• No AI Authorship: Tools such as ChatGPT, Claude, or Gemini cannot be listed as an author or co-author.
• Legal Standing: Authorship is reserved for humans who can take legal responsibility for the study and sign copyright transfer agreements.

Ethical Mandates and Compliance Checklist

By submitting a study to OMNIALANG: International Journal of Language Continuum (OMNIA-LC), authors confirm they have adhered to the following ethical mandates:

• Privacy & Confidentiality: Authors must not upload unpublished data, sensitive research findings, or personally identifiable participant information into AI tools. Before using any AI service, authors are responsible for reviewing and complying with the provider's data retention and privacy policies.
• Intellectual Property: AI tools must not be used to process content that infringes the copyright or intellectual property rights of other authors, publishers, or journals. Authors are responsible for ensuring that AI-assisted content does not result in inadvertent plagiarism or unauthorized reuse of protected material.
• Verification & Fact-Checking: Authors must critically evaluate and verify all AI-generated content for factual accuracy, completeness, and potential bias. Any references, citations, or quotations suggested by AI tools must be independently checked, as AI systems may generate inaccurate or fabricated sources.
• Originality: The submitted manuscript must primarily reflect the authors' own intellectual contribution, including their analysis, interpretation, reasoning, and scholarly judgment. AI may be used only as a supportive tool and must not replace original academic work.
• Replicability: Because AI-generated outputs may vary over time or across identical prompts, authors are encouraged to retain dated records of prompts and outputs used during the research and writing process. Such documentation may be requested during editorial or peer-review processes to support transparency and research integrity.

AI in Images, Figures, and Visuals

• Prohibition: The use of generative AI or AI-assisted tools to create or alter images in submitted manuscripts is not permitted.
• Scope: This includes, but is not limited to, enhancing, obscuring, moving, removing, or introducing specific features within an image or figure.
• Allowable Edits: Adjustments to brightness, contrast, or colour balance are acceptable only insofar as they do not obscure, alter, or eliminate any information present in the original image.
• Review Process: Image forensics tools or specialized software may be used during the review process to detect potential image irregularities.

Disclosure of AI Usage

Authors are required to formally declare the use of AI during the submission process.

• Placement: This declaration must appear at the end of the manuscript, immediately preceding the References section.
• Minor Edits: No declaration is required for basic spelling, grammar, or punctuation checks.
• Methodological AI: If AI was used as a core part of the research method (e.g., data corpus analysis, automated coding), it must be detailed in the “Methodology” section of the paper, including the specific prompts and parameters used.

Official Disclosure Format

Title: Declaration of Generative AI and AI-Assisted Technologies in the Writing Process 

Required Text: “During the preparation of this work, the author(s) used [Name of AI Tool & Version] for the purpose of [Specific Purpose and Section, e.g., refining the literature review in Section 2]. Following the use of this tool, the author(s) reviewed, edited, and validated the content. The final version remains the sole responsibility of [Author Names].”